Maintaining Confidentiality in Secure Document Storage
Security is the top priority when it comes to managing sensitive files. If you’re handling sensitive personal information or private business data, unauthorized access to sensitive files could cause harm to operations and the image of your company.
Fortunately, keeping your confidential documents safe is a lot less difficult than you thought. The most well-known document management software contain robust security features to ensure that data is not accessible to anyone else and shield documents from cyber-attacks.
One of the most prevalent reasons for a confidentiality breach is the negligence of employees as per Verizon’s 2022 Data Breach Investigations Report. Human error is a huge risk when handling sensitive documents.
The best way to mitigate this risk is by having a policy that sets out clear protocols for employees. Regularly reviewing these policies can help employees understand the importance of safeguarding confidential documents. It can also help prevent accidental disclosure.
Utilizing an encrypted storage solution is a great method to secure sensitive files. By encrypting the data, you can ensure only those with the proper password are able to access your documents. This reduces the chance of an attack. Avoid using personal data such as names or birthdays when creating passwords. Implementing two-step verification into your secure storage software is a great way to further improve security, such as by requiring the use of an authenticator app when you log in.
